Key Features to Look For in Your Data Room Software

Your data room is a distinctive due diligence tool that offers organisation, structure, and ease of use for a complex and lengthy process. In M&As and tenders, capital raisings as well with other corporate events many documents need to be reviewed in order to make an informed decision. Making sense of all this information is a time-consuming task and prone to error.

Fortunately, there are many key features that can help to make the review process more efficient. One of the most important is a comprehensive Q&A tool that lets you add comments, questions and answers to all documents in the data room in real-time. There is also a range of security options like fence view, screen lock and encryption. These options will help in preventing unauthorized access, and reduce the possibility that cyberattacks and security breaches could occur when sensitive data is removed from your firewall.

Another feature www.yourdataroom.org/ma/ that is essential is the flexible permission settings that can be applied based on role, folder and document level. For instance, you may decide to limit viewing or downloading of spreadsheets to a select group of users only and also provide the option for viewers to add their own notes.

If you need more advanced features, search for a provider that has customizable security controls. iDeals is one example. It allows you to apply a custom watermark to documents and configure multiple permissions such as ‘view-only’ modes, fence views, screen-blocking, remote wipe, and up to eight levels of document access control. It also supports multiple languages and comes with redaction built-in.